Privacy Policy (Personal Information Protection Policy)
Personal Information Protection Policy
EPIC PARTNERS Co., Ltd. (hereinafter referred to as "the Company"), as a provider of executive search and recruitment services, recognizes the appropriate protection of personal information as an important social responsibility and manages it based on the following policy.
1. Compliance with Laws and Regulations
The Company complies with the Personal Information Protection Act and related laws, regulations, and guidelines.
2. Personal Information Collected
The Company may collect the following information:
- Name, contact information, email address
- Resume/CV information
- Educational background, work history, qualifications, skills
- Annual income and desired conditions
- Interview records and evaluation information
- Information necessary for recruitment support services
3. Purpose of Use
- Recruitment agency and headhunting services
- Job opportunity introductions and career proposals
- Candidate proposals to corporate clients (After obtaining consent)
- Selection process and condition negotiation support
- Service improvement
- Inquiry handling
- Legal compliance
4. Provision to Third Parties
We will not provide personal information to third parties except with consent or as required by law.
5. Outsourcing
We will exercise appropriate supervision over external contractors.
6. Security Measures
We implement security measures including access control, encryption, and employee training.
7. Retention Period
We retain data only for the period necessary to achieve the purpose of use and will delete it appropriately when no longer needed.
8. Requests for Disclosure, etc.
The individual may request disclosure, correction, deletion, or suspension of use of their personal information.
9. Contact Point
EPIC PARTNERS Co., Ltd.
Personal Information Management Officer: Representative Executive Officer & CEO Akiko Matsuoka
Email: info@epicpartners.co.jp
Effective Date: March 3, 2026
Notation Based on the Specified Commercial Transactions Act
| Item | Content |
|---|---|
| Business Operator Name | EPIC PARTNERS Co., Ltd. |
| Representative Officer | Akiko Matsuoka |
| Location | EP Lab 3F, 2-15 Jingumae, Shibuya-ku, Tokyo 150-0001 |
| Phone Number | 050-1722-6615 |
| Email Address | info@epicpartners.co.jp |
| Service Description | Executive Search, Recruitment Agency Services, Recruitment Consulting |
| Recruitment Agency Services | Based on individual contracts |
| Fees Other Than Product Price | Consumption tax, bank transfer fees, etc. |
| Payment Method | Bank transfer, etc. |
| Payment Timing | Based on contract terms |
| Service Provision Timing | Provided as needed after contract execution |
| Cancellation | Subject to contract terms |
| Refunds | Generally non-refundable due to service nature (subject to contract terms) |
Handling of Personal Information (Personal Information Consent Form Email)
EPIC PARTNERS Co., Ltd. handles personal information as follows when providing recruitment support and career support services.
1. Information Collected
- Name
- Address
- Contact Information
- Work History Information
- Resume/CV
- Other Provided Information
2. Purpose of Use
- Job Opportunity Introduction
- Interviews and Career Counseling
- Candidate Recommendation to Companies (after obtaining consent)
- Recruitment Selection Support
3. Provision to Third Parties
Provided only when recommending candidates to companies, with the individual's consent.
4. Voluntary Provision
Providing information is voluntary; however, failure to provide sufficient information may prevent service provision.
5. Retention Period
Information will be retained for a reasonable period and then appropriately deleted.
6. Consent
Submission of the Personal Information Consent Form via email will be deemed as consent to these terms.
EPIC PARTNERS Co., Ltd.
Personal Information Manager: Akiko Matsuoka
Email: info@epicpartners.co.jp